Agenda item

Strategic Spending Board Community Infrastructure Levy (CIL) Allocations - June 2018

Decision:

Resolved that

 

(a)            £18,169 be awarded to Elmbridge Borough Council in respect of an additional discus cage at the Xcel Sports Hub, Waterside Drive;

 

(b)            £35,000 be awarded to Elmbridge Borough Council in respect of the replacement of retractable seating at Walton Playhouse; and

 

(c)             the application from the NWSCCG for the provision of GP services at Walton Community Hospital be deferred and referred back to the Strategic Spending Board on 12 September 2018 for reconsideration at following confirmation:

 

(1)  that satisfactory consultations with local residents and Ward Councillors had been undertaken with regard to parking concerns and the impact of additional traffic.  Officers would liaise with all Walton Ward Councillors and the Chairman of the Strategic Spending Board to determine whether the condition had been met;

 

(2)  that there had been the submission of a satisfactory travel plan agreement in place and prepared in consultation with Elmbridge Borough Council and Surrey County Council; and

 

(3)  from the Head of Planning Services that the applicant has the requisite planning permission in place.

Minutes:

(Link to Council Priorities: P2)

 

The Portfolio Holder for Planning Services introduced the report that set out the recommendations of the Strategic Spending Board.

 

The Cabinet noted that on 13 June 2018, the Strategic Spending Board had held an additional meeting to consider the two Council bids that had been deferred at the meeting held in February 2018.  The opportunity had also been taken to present a new bid for strategic funding from the North West Surrey Clinical Commissioning Group (NWSCCG) and a resubmitted bid from Cobham Free School and Cobham Rugby & Sports Association.

 

The Portfolio Holder reported that the two applications from Elmbridge Borough Council had been supported and recommended for full funding.

 

With regard to the application from Cobham Free School and Cobham Rugby & Sports Association, the Cabinet noted that this had been deferred in order to allow extra time for the applicant to submit additional information to support the bid and to address the concerns of the Board.  In this regard, a further meeting of the Board had been arranged for 12 September 2018 at 4 p.m. to reconsider the application.

 

In respect of the application from the NWSCCG, the Portfolio Holder reported that this application had been supported for full funding subject to two conditions, namely the submission of a satisfactory travel plan and that satisfactory consultation be undertaken with local residents and Ward Members with regard to the parking concerns that had been raised.  At the Board meeting, the decision had been made on the assumption that no planning permission was required for the move to Walton Community Hospital.  However, subsequent to the meeting, the Head of Planning Services had now confirmed that planning permission would be required if the change was to proceed.

 

Accordingly, in light of this additional information, the Portfolio Holder requested that a further condition be added to the grant of funding on the basis that it was subject to planning permission being obtained or alternatively that there be certification from Planning Services that in fact no planning permission was required.

 

In addition, the Portfolio Holder raised the issue of how the Council would know that the consultation with local residents and Ward Members had been carried out satisfactorily.  He commented that the first stage would be that the Clinical Commissioning Group would have to confirm to the Council that they had indeed undertaken satisfactory consultations.  In this regard, he proposed that this communication be sent to all the Walton Ward Councillors who would be asked for their views.  In the event that the Walton Ward Councillors were not satisfied that the appropriate consultations had been undertaken, the Portfolio Holder proposed that the final decision in respect of the application be deferred and considered at the Board meeting in September 2018.

 

Whilst supporting the proposed change to the recommendation from the Portfolio Holder for Planning Services and having acknowledged the concerns of the local residents in respect of parking, the Portfolio Holder for Housing agreed that this application should be deferred for consideration in September 2018 by the Strategic Spending Board when a clearer undertaking of the planning requirements was known.

 

The Leader then invited Councillor Mrs. C. Elmer, a Walton South Ward Councillor, to address the meeting.  Councillor Mrs. Elmer supported the comments made by the Portfolio Holders for Planning Services and Housing and given that the initial advice provided to the NWSCCG was not quite right and that now that the correct advice was known, it was hoped that there would be more meetings and consultation with Ward Councillors in the future.

 

In light of the comments made by the Cabinet and other Members, the Leader suggested the following wording as an additional condition to the application from the NWSCCH, which the Cabinet supported:

 

‘3.       Confirmation from the Head of Planning Services that the applicant has the requisite planning permission in place.’

 

The Leader then invited Councillor N. Haig-Brown, a Hinchley Wood and Weston Green Ward Councillor, to address the meeting.  Councillor Haig-Brown advised that his understanding of the CIL process was that no monies were paid out until invoices were produced.  On the basis that there would be no invoices as there was no planning permission, this issue may not need to be addressed.  The Leader commented that this issue would need to be addressed at some point once the requisite planning permission was obtained or confirmation that planning permission was not required.  In this regard, it was considered that a provision needed to be in place.

 

The Leader then invited Councillor A. Davis, Group Leader of the Liberal Democrat Political Group, to address the meeting.  Councillor Davis reported that the NWSCCG had indicated that they would prefer to be located elsewhere and not at the Walton Community Hospital.  He then took the opportunity to provide a brief update on the CCG’s public space programme and the need to ensure that a more strategic approach was taken for the use of public spaces.  Councillor Davis also highlighted the need to develop a Strategy that included a strategic vision on how CIL monies were allocated in the future as there was a need to focus on the needs of the Borough.  In light of the comments made by Councillor Davis, the Leader advised that a presentation would be given to the Surrey County Council Local Committee for Elmbridge in September in respect of the Health and Wellbeing Strategy for Elmbridge and the County as a whole.  This would explore where the Surrey Heartlands project would be going and where Elmbridge was positioned and what could be done to promote health and wellbeing of the Borough’s residents.  In respect of CIL monies, the Leader commented that Elmbridge was a leader in terms of CIL and a clear and transparent Strategy was required.  He hoped this would be taken forward with a collaborative approach by all Political Groups.

 

The Leader then invited Councillor Mrs. V. Macleod, a Weybridge Riverside Ward Councillor, to address the meeting.  Councillor Mrs. Macleod sought further clarification regarding the CIL Regulations and the approach adopted by the Council for the use of the CIL receipts, specifically the 35% of CIL that was allocated to the Strategic Spending Board.  The Leader commented that the percentage allocations of CIL receipts had been agreed by Council and in view of the uncertainty regarding this issue, he reiterated the need to have a clearer process in place and confirmed that discussions in this regard would be held in the near future.

 

The Leader then invited Councillor C.R. Sadler, a Walton Central Ward Councillor, to address the meeting.  Referring back to the application for funding from the NWSCCG, Councillor Sadler commented that he was a patient at the Fort House Surgery and to date, he had not been approached or heard anything about the proposal to move premises.

 

Resolved that

 

(a)            £18,169 be awarded to Elmbridge Borough Council in respect of an additional discus cage at the Xcel Sports Hub, Waterside Drive;

 

(b)            £35,000 be awarded to Elmbridge Borough Council in respect of the replacement of retractable seating at Walton Playhouse; and

 

(c)             the application from the NWSCCG for the provision of GP services at Walton Community Hospital be deferred and referred back to the Strategic Spending Board on 12 September 2018 for reconsideration at following confirmation:

 

(1)  that satisfactory consultations with local residents and Ward Councillors had been undertaken with regard to parking concerns and the impact of additional traffic.  Officers would liaise with all Walton Ward Councillors and the Chairman of the Strategic Spending Board to determine whether the condition had been met;

 

(2)  that there had been the submission of a satisfactory travel plan agreement in place and prepared in consultation with Elmbridge Borough Council and Surrey County Council; and

 

(3)  from the Head of Planning Services that the applicant has the requisite planning permission in place.

Supporting documents: