Agenda item

New Leases to Existing Allotment Associations

Decision:

RESOLVED that, subject to the re-wording of the Heads of Terms as outlined above, each of the Council’s allotment sites be re-let to each respective tenant for new 25-year terms in line with existing agreements, on the basis set out in the report.

Minutes:

(Link to Council Priorities: Commitment to Value for Money and A Green and Attractive Elmbridge)

 

The Portfolio Holders for Leisure & Culture and Resources considered a report that sought agreement to grant each of the Council’s existing allotment association tenants a new 25-year lease in line with their existing agreements, subject to some minor modernisation.

 

The Portfolio Holders noted that the Council currently provided 13 individual allotment sites within the Borough, each of which was let to an allotment association tenant.

 

As the current allotment leases were now expiring, it was proposed that each existing allotment site be re-let to each respective tenant for new 25-year terms in line with the existing agreements, the details of which were outlined in the report.

 

During his introduction, the Estates and Property Manager advised that the wording of the ‘Determination’ paragraph of the Heads of Terms, as set out in the report, was incorrect.  He confirmed that the wording should have reflected what was in the existing agreements.

 

Accordingly, whilst the agreements would include a 12-month rolling break clause for each tenant, the Portfolio Holders further noted that the leases would be drafted on the basis that the Council, as landowner, could terminate the leases on 24 months’ prior notice, provided that the Property was required for any purpose for which it had been properly and legally appropriated under any statutory provision.

 

On consideration of the report and the revised wording of the Heads of Terms, the Portfolio Holders for Leisure & Culture and Resources supported the recommendation and accordingly,

 

RESOLVED that, subject to the re-wording of the Heads of Terms as outlined above, each of the Council’s allotment sites be re-let to each respective tenant for new 25-year terms in line with existing agreements, on the basis set out in the report.

Supporting documents: