Please note: Included within this report (Annex A – page 241), and printed on grey paper, is exempt information, which is not for disclosure to the press and public by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).
If this is to be debated, the Cabinet will be asked to consider it in camera, having first resolved to exclude any members of the press or public present.
(Link to Council Priorities: Economic Development, Character & Environment, Quality Services)
The Portfolio Holder for Transport introduced the report and advised the Cabinet that the current Parking Enforcement Contract with NSL Ltd. was due to expire on 27 March 2020.
Members noted that a procurement process for a new Parking Enforcement Contract had been undertaken. The initial term of the new Contract would be 3 years in order to align its expiration with the current Agency Agreement with Surrey County Council which was due to expire in April 2023. The new Contract would also include an optional extension of up to a further 5 years in the event that a new Agency Agreement was entered into with the County Council.
With regard to the selection process, it was noted that two tenders had been received. Each tender submission had included a priced schedule for the delivery of the service. Having sought tenders on the basis of the ‘most economically advantageous tender’ with equal weighting given to price and quality, the Cabinet noted that the lowest priced tender had received the maximum number of points. Therefore, in accordance with Contract Procedure Rule 26.43, it was proposed that the Contract be awarded to Bidder B, the details of which were outlined in Annex A of the report.
During consideration of the report, the Portfolio Holder for Housing highlighted that the charging times for Elmbridge’s car parks differed by an hour with the charging times for Surrey County Council’s on-street parking and asked whether a more joined up approach would be considered in the future. The Portfolio Holder for Transport advised that discussions would be held with Surrey County Council in the future and that this particular issue was currently being consulted on in the Weybridge area.
Recommended: that Bidder B, who had submitted the most economically advantageous tender, be awarded the Parking Enforcement Service Contract.