Agenda and draft minutes

Local Spending Board - East & West Molesey - Monday, 19th March, 2018 7.00 pm

Venue: Committee Rooms 1 & 2, Civic Centre, Esher

Contact: Committee and Member Services Officer: Mrs. P. Phillips  Direct Line: 01372 474177 E-mail:  pphillips@elmbridge.gov.uk

Items
No. Item

1/17

To Appoint a Chairman for the 2017/18 Municipal Year

Minutes:

The East and West Molesey Local Spending Board appointed S.J. Selleck as Chairman for the Municipal Year 2017/18.

 

2/17

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

 

Minutes:

In respect of the bid submitted by Chandlers Field Primary School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Ms. R. Ahmed wished that it be noted that she was an employee of Chandlers Field Primary School.

 

In respect of the bid submitted by St Mary’s Church, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, S.J. Selleck wished that it be noted that he was a member of the Church.

3/17

Minutes of the Meeting held on 7 July 2015 pdf icon PDF 111 KB

Minutes:

The Minutes of the meeting of the East and West Molesey Local Spending Board held on 7 July 2015 were agreed as a correct record and signed by the Chairman.

 

4/17

Chairman's Opening Remarks

Minutes:

The Chairman informed Members that there was an additional application from Elmbridge Borough Council that had been omitted from the Agenda and the Local Spending Board would therefore be invited to consider and determine it at the meeting.

 

The Chairman clarified that there was £92,000 available for the settlement area of East and West Molesey to spend on local infrastructure improvements, however the applications that had been received, including the one application regarding a new Petanque terrain that had been omitted, totalled £126,323.

 

The Chairman advised Members that the Board could fund some of the applications in full; or part fund some / all the applications or not fund at all.

 

Matters of Report

5/17

East and West Molesey Local Spending Board Report pdf icon PDF 195 KB

Additional documents:

Minutes:

The East and West Molesey Local Spending Board considered a report that summarised the ten applications received by the Council which sought Community Infrastructure Levy (CIL) funds: 

 

·         Elmbridge Borough Council, which was seeking £30,000. The application was in respect of funding for an all-weather footpath in Grovelands recreation ground.

 

·         Elmbridge Borough Council, which was seeking £15,000. The application was in respect of funding for the footpath from Victoria Avenue in Hurst Park.

 

·         Elmbridge Borough Council, which was seeking £15,000. The application was in respect of funding for the installation of a new Petanque terrain.

 

·         Chandlers Field Primary School, which was seeking £3,691. The application was in respect of funding for 5-a-side goal posts and 6 portable, rechargeable floodlights.

 

·         Chandlers Field Primary School, which was seeking £969. The application was in respect of funding for a new mud kitchen for the nursery and associated equipment.

 

·         St Mary’s Church, which was seeking £25,000. The application was in respect of funding for works to create additional community space.

 

·         St Albans Catholic Primary School, which was seeking £8,635. The application was in respect of funding for the repair and lighting for the main entrance footpath.

 

·         St Albans Catholic Primary School, which was seeking £15,000. The application was in respect of funding for climbing equipment and a new surface with educational floor markings.

 

·         Ajax Sea Scouts, which was seeking £3,528. The application was in respect of funding for a replacement container for the storage of equipment for sailing at Island Barn Reservoir.

 

·         2nd Molesey (St Paul’s) Scout Group, which was seeking £9,500. The application was in respect of funding for the replacement of an existing garage with a modern and secure garage.

 

Members noted that the legislation stated that the funds must be allocated to projects that met the following criteria:

 

·         the provision, improvement, replacement, operation or maintenance of infrastructure; or

 

·         anything else that was concerned with addressing the demands that development placed on an area.

 

Applicants had been invited to the meeting to present their respective application.

 

 

6/17

EBC - Grovelands footpath pdf icon PDF 271 KB

Minutes:

The East and West Molesey Local Spending Board welcomed Ms. L. Richardson and Mr. A. Cheek, representatives of Elmbridge Borough Council to the meeting. Mr. Cheek presented the application and provided Members with background information in respect of funding for an all-weather footpath in Grovelands recreation ground.

 

Mr. Cheek explained that the footpath in Grovelands Recreation Ground that led from Molesey Avenue to Walton Road, and to the play area, had deteriorated to a point where it was no longer safe to use. This had resulted in potential trip hazards and the footpath became slippery during periods of wet weather.

 

One Member queried whether the initiative for the project had come from residents or from officers. Mr. Cheek replied that residents, and in particular, wheelchair users, had initiated the project.

 

Members noted that an all-weather footpath would encourage more people to use the parks and the enhanced, durable and trip free surface of the footpath would be accessible all year round. 

 

The Chairman thanked Ms. Richardson and Mr. Cheek for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £9,000 be awarded to Elmbridge Borough Council in respect of funding for an all-weather footpath in Grovelands recreation ground.

 

 

7/17

EBC - Hurst Park footpath pdf icon PDF 251 KB

Minutes:

The East and West Molesey Local Spending Board welcomed Ms. L. Richardson and Mr. A. Cheek, representatives of Elmbridge Borough Council to the meeting. Ms. Richardson presented the application and provided Members with background information in respect of funding for a footpath from Victoria Avenue in Hurst Park.

 

Ms. Richardson explained that the Council had received numerous requests from users of the park, and in particular, the Friends of Hurst Park and Ward Councillors, for an all-weather path in this area of the recreation ground. Ms. Richardson informed Members that this project was to utilise a different material as proposed for the Grovelands footpath. In this regard, Members noted that the installation of a plastic gridding surface would be preferred.

 

The Chairman thanked Ms. Richardson and Mr. Cheek for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £15,000 be awarded to Elmbridge Borough Council in respect of funding for the footpath from Victoria Avenue in Hurst Park.

 

8/17

EBC - Petanque terrain

Minutes:

The East and West Molesey Local Spending Board welcomed Ms. L. Richardson and Mr. A. Cheek, representatives of Elmbridge Borough Council to the meeting. Ms. Richardson presented the application and provided Members with background information in respect of funding for the installation of a new Petanque terrain.

 

Ms. Richardson explained that the project included the supply and installation of a new Petanque terrain, two seats and a notice / information board. In this regard, Members noted that Petanque was a low impact, accessible and adaptable sport. A newly formed Hurst Park Petanque Club had agreed to self-manage the facility, and subsequently no additional annual maintenance costs would be incurred by Elmbridge Borough Council.

 

In response to a question regarding the number of Hurst Park Petanque Club members, Mr. Cheek replied that there was approximately one hundred members.

 

The Chairman queried whether the Club was accessible to all local residents. Ms. Richardson replied that in her view the Club was accessible, however if Members were minded, the Green Spaces Manager at Elmbridge Borough Council would provide further information in this regard.

 

The Chairman thanked Ms. Richardson and Mr. Cheek for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £15,000 be awarded to Elmbridge Borough Council in respect of funding for the installation of a new Petanque terrain.

 

 

9/17

Chandlers Field Primary School pdf icon PDF 111 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding for 5-a-side goal posts and 6 portable, rechargeable floodlights.

 

Members were of the view that the application was in line with the criteria of CIL funding.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £3,691 be awarded to Chandlers Field Primary School in respect of funding for 5-a-side goal posts and 6 portable, rechargeable floodlights.

10/17

Chandlers Field Primary School pdf icon PDF 114 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding for a new mud kitchen for the nursery and associated equipment.

 

Members were of the view that the application was in line with the criteria of CIL funding.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £969 be awarded to Chandlers Field Primary School, in respect of funding for a new mud kitchen for the nursery and associated equipment.

 

 

 

11/17

St Mary's Church pdf icon PDF 775 KB

Additional documents:

Minutes:

The East and West Molesey Local Spending Board welcomed Reverend R. Lloyd and Mr. A. Saul, representatives of St Mary’s Church to the meeting. Mr. Saul presented the application and provided Members with background information in respect of funding for works to create additional community space.

 

Mr. Saul explained that following the remodelling of St. Mary’s Church in 2015, the church was now being utilised for a variety of community purposes for example: a café; carers and toddlers groups; brownies; summer holiday club; and an after-school club. In this regard, there was limited space to accommodate all community requirements for the church building. Members noted that the planned works to the Chancel and Vestry would provide further community space, and the soundproofing would allow these areas and the main body (Nave) of the church to be used simultaneously for different events / functions. Mr. Saul advised Members that planning permission was not required, however a faculty was required from the Chancellor of the Diocese. Alterations to Church of England buildings required a faculty and this was expected late Spring 2018 and this included a 28 day public consultation period.

 

Reverend Lloyd advised Members that St. Mary’s Church intended to run a ‘bereavement café’ in the remodelled space and this was being organised in conjunction with Princess Alice Hospice to offer bereavement counselling. Members noted that the church was also running a ‘New Beginnings’ course for those who were separated or divorced.

 

The Chairman queried whether the Diocese had offered any funding towards the remodelling of the Church. Reverend Lloyd replied that the Diocese did not have the funding for building works.

 

The Chairman thanked Reverend Lloyd and Mr. Saul for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £20,000 be awarded to St Mary’s Churchin respect of funding for works to create additional community space.

 

12/17

St Alban's Catholic Primary School pdf icon PDF 931 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding for the repair and lighting to the main entrance footpath at St Albans Catholic Primary School.

 

Members were of the view that the application was in line with the criteria of CIL funding.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £8,635 be awarded to St Albans Catholic Primary School in respect of funding for the repair and lighting to the main entrance footpath.

 

 

13/17

St Alban's Catholic Primary School pdf icon PDF 772 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding climbing equipment and a new surface with educational floor markings.

 

Members were of the view that the application was in line with the criteria of CIL funding.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £7,500 be awarded to St Alban’s Catholic Primary School in respect of funding for climbing equipment and a new surface with educational floor markings.

 

 

14/17

Ajax Sea Scouts pdf icon PDF 263 KB

Additional documents:

Minutes:

The East and West Molesey Local Spending Board welcomed Mr. A. Roberts, Chairman of Ajax Sea Scouts to the meeting. Mr. Roberts presented the application and provided Members with background information in respect of funding for a replacement container for the storage of equipment for sailing at Island Barn Reservoir.

 

Mr. Roberts explained that the proposed project was to replace a twenty-foot container that was used to store all of the equipment to run a sailing program at Island Barn Reservoir. The current container was beyond repair and had numerous leaks and without a replacement container, the Ajax Sea Scouts would be unable to continue to run the sailing and training courses.

 

Mr. Roberts advised Members that the original amount of CIL funding sought was £3,528, however the amount requested had since been amended down due to additional funds having been raised and the sum of £3,000 was now being requested from the Board.

 

The Chairman thanked Mr. Roberts for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £3,000 be awarded to Ajax Sea Scouts in respect of funding for a replacement container for the storage of equipment for sailing at Island Barn Reservoir.

 

15/17

2nd Molesey (St Paul's) Scout Group pdf icon PDF 548 KB

Additional documents:

Minutes:

The East and West Molesey Local Spending Board welcomed Mr. A. Nicholson, a representative of 2nd Molesey (St Paul’s) Scout Group to the meeting. Mr. Nicholson presented the application and provided Members with background information in respect of funding for the replacement of an existing garage with a modern and secure garage.

 

Mr. Nicholson explained that the Scout Group was very active within the local community and the waiting list for membership was long. Mr. Nicholson informed Members that the project proposal was to demolish the existing garage that had reached the end of its useful life and to replace it with a more modern and secure, concrete garage with racking and a new concrete floor.

 

The Chairman thanked Mr. Nicholson for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £9,200 be awarded to 2nd Molesey (St Paul’s) Scout Group in respect of funding for the replacement of an existing garage with a modern and secure garage.