Agenda and draft minutes

Local Spending Board - Esher & Hersham
Tuesday, 12th March, 2019 7.00 pm

Venue: Committee Rooms 1 & 2 - Civic Centre, High Street, Esher

Contact: Committee & Member Services: Miss. S. Ullah  Direct Line: 01372 474177 E-mail:  sullah@elmbridge.gov.uk

Items
No. Item

17/18

To Appoint a Chairman for the 2018/19 Municipal Year

Minutes:

The Esher and Hersham Local Spending Board appointed D.J. Archer as Chairman for the Municipal Year 2018/19.

18/18

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

Minutes:

In respect of the bid submitted by Esher Green Surgery, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, D.J. Archer wished that it be noted that he was a registered patient with the surgery. In respect of the bid submitted by West End Village Hall, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, D.J. Archer wished that it be noted that he attended and visited the hall. In respect of the bid submitted by King George’s Hall Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, D.J. Archer wished that it be noted that he was an appointed Trustee of King George’s Hall Trust.

 

In respect of the bids submitted for Hersham, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, C.R. Green wished that it be noted that his grandsons attended Bell Farm Primary School and Three Rivers Academy. 

 

In respect of the bid submitted by Esher Green Surgery, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, T.G. Oliver wished that it be noted that his daughter was a patient of the surgery. In respect of the bid submitted by King George’s Hall Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, T.G. Oliver wished that it be noted that he was an appointed Trustee of King George’s Hall Trust. In respect of the bid submitted for Esher and Hersham, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, T.G. Oliver wished that it be noted that he was the Leader of Surrey County Council.

 

In respect of the bid submitted by King George’s Hall Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, S.J. Waugh wished that it be noted that he was an appointed Trustee of King George’s Hall Trust. In respect of the bid submitted by Esher Church of England High School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, S.J. Waugh wished that it be noted that he was a former student of Esher Church of England High School.

 

 

 

 

19/18

Minutes of the Meeting held on 20 March 2018 pdf icon PDF 128 KB

Minutes:

The Minutes of the meeting of the Esher and Hersham Local Spending Board on 20 March 2018 were agreed as a correct record and signed by the Chairman.

Matters of Report

20/18

Esher and Hersham Local Spending Board Report pdf icon PDF 96 KB

Additional documents:

Minutes:

The Esher & Hersham Local Spending Board considered a report that summarised the 14 applications received by the Council which sought Community Infrastructure Levy (CIL) funds: 

 

·         West End Village Hall, which was seeking £9,036 to refurbish the kitchen within the hall.

 

·         King George’s Hall, which was seeking £18,000 to replace boilers and update the PA system.

 

·         Friends of Guiding (Esher), which was seeking £23,000 to replace the hall flooring and upgrade the ground plumbing.

 

·         Esher Church of England High School, which was seeking £120,000 to fund a new shelter to cover outside dining space.

 

·         Esher Church School, which was seeking £60,000 to renovate and increase the outdoor learning and play space.

 

·         Cranmere Primary School, which was seeking £52,816 to install outdoor canopies to increase learning space and toilet facilities for the hall.

 

·         Esher Green Surgery, which was seeking £2,500 to renovate existing space to create a disabled toilet and baby changing facility.

 

·         Esher Green Surgery, which was seeking £7,500 to renovate the existing space to create a new consulting room.

 

·         Lower Mole Partnership, which was seeking £14,990 to surface a boundary access footpath to connect to the circular footpath.

 

·         Surrey County Council, which was seeking £85,000 to complete a surface upgrade to Public Footpath 15.

 

·         Bell Farm Primary School, which was seeking £219,799.69 to install climbing resources, create a covered walkway, install canopy and toilet refurbishment.

 

·         Three Rivers Academy, which was seeking £115,000 to enhance the main hall drama studio and fitness suite.

 

·         North East Surrey Short Stay School, which was seeking £30,000 to redevelop the kitchen, convert an outbuilding and create a connecting corridor.

 

·         Burwood Pre-School, which was seeking £14,000 to fund a new canopy to create outdoor learning space and redecorating the facility.

 

The Chairman clarified that there was £144,708.58 available for the settlement area of Esher and the amount of £361,827.82 for the settlement area of Hersham available to spend on local infrastructure improvements and if Members were minded, the Board could fund the applications in full; part fund or not fund at all.

 

The Chairman also asked the applicants to present their respective application in a timely manner, given the amount of applications that had been received.

 

20/18(a)

Appendix A - West End Village Hall - Kitchen Refurbishment pdf icon PDF 195 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Mr. P. Gibson to the meeting. Mr. Gibson presented the application and provided Members with background information in respect of funding for the West End Village Hall kitchen refurbishment.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £9,036 be awarded to the West End Village Hall in respect of funding the kitchen refurbishment.

20/18(b)

Appendix B - King George's Hall Trust - Boiler Replacement & PA System pdf icon PDF 733 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Mr. P. Heaney and Mr. C. Davison, representatives of King George’s Hall Trust to the meeting. Mr. Heaney presented the application and provided Members with background information in respect of funding for the King George’s Hall Trust boiler replacement and PA system.

 

Mr. Heaney explained that the breakdown of the boilers had been caused by leakage from the roof and the Trust was not in a position to replace them at a cost of £11,500. Mr. Heaney further explained that the current sound system was insufficient, and a new PA system would benefit the Hall.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £18,000 be awarded to the King George’s Hall Trust in respect of funding to replace the boilers and update the PA system.

 

20/18(c)

Appendix C - Friends of Guiding (Esher) - Hall Floor Replacement and Upgrade pdf icon PDF 9 MB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Mrs. J. Clarkson and Mrs. C. Greeves, representatives of Friends of Guiding to the meeting. Mrs. Clarkson presented the application and provided Members with background information in respect of funding for the Friends of Guiding hall floor replacement and upgrade.

 

Mrs. Clarkson explained that the Hall was an essential space used by key groups of the local community and given the floor continued to degenerate the space would no longer be available which would impact on the Friends of Guiding’s ability to provide and support activities for the community.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £23,000 be awarded to Friends of Guiding (Esher) in respect of funding to replace the hall floor and upgrade.

 

 

20/18(d)

Appendix D - Esher Church of England High School - Outdoor Shelter pdf icon PDF 177 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. J. Woodley and Mr. M. Boddington, representatives of the Esher Church of England High School to the meeting. Mr. Boddington presented the application and provided Members with background information in respect of funding to install an outdoor shelter over an external dining area for students to use during break and lunch times.

 

Members of the Board were of the view that the application was seeking a large sum of funding and suggested that the Esher Church of England High School return to the next Esher and Hersham Local Spending Board meeting with a revised phased scheme.

 

On consideration of the application, the Local Spending Board

 

Resolved that no funding be awarded on this occasion to the Esher Church of England High School in respect of funding to provide an outdoor shelter.

 

 

 

20/18(e)

Appendix E - Esher Church School - Improving Drainage & Playground pdf icon PDF 476 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. C. Bell and Ms. T. Tomb, representatives of Esher Church School to the meeting. Ms. Bell presented the application and provided Members with background information in respect of funding for improving the drainage and playground at the school.

 

Ms. Bell explained that the funding would support the rejuvenation of the current playground which had become hazardous, especially in the winter months. It was noted that transforming the playground into a valuable sports and recreation space would benefit children, parents, disabled children’s charities and the wider Esher community.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £60,000 be awarded to Esher Church School in respect of funding to address the inadequate drainage and improving the playground.

 

 

 

 

20/18(f)

Appendix F - Cranmere Primary School - Canopies & Toilets pdf icon PDF 172 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Mrs. L. Mellors and Mrs. K. Daniels, representatives of Cranmere Primary School to the meeting. Mrs. Daniels presented the application and provided Members with background information in respect of funding to install canopy shades and toilets.

 

On this occasion, Members were of the view that whilst funding should be allocated towards the installation of the toilets, Cranmere Primary School be encouraged to explore further options for the canopy shades.

 

On consideration of the application, the Local Spending Board

 

Resolved that £29,316 be awarded to Cranmere Primary School in respect of funding to install the toilet provision of the project.

 

 

 

 

 

20/18(g)

Appendix G - Esher Green Surgery - Disabled Toilet and Baby Changing Facility pdf icon PDF 183 KB

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. L. Siveyer and Mr. J. Mills, representatives of the Esher Green Surgery to the meeting. Mr. Mills presented the application and provided Members with background information in respect of funding towards the installation of a disabled toilet and baby changing area.

 

Members of the Board were of the view that the application was in respect of a privately-owned company and would encourage the surgery’s senior partners to consider an alternative source of funding.

 

On consideration of the application, the Local Spending Board

 

Resolved that no funding be awarded on this occasion to the Esher Green Surgery in respect of funding to create a disabled toilet and baby changing area.

 

 

 

 

20/18(h)

Appendix H - Esher Green Surgery - Consultation Room & Reception Area pdf icon PDF 184 KB

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. L. Siveyer and Mr. J. Mills, representatives of the Esher Green Surgery to the meeting. Mr. Mills presented the application and provided Members with background information in respect of funding towards adapting an existing administration room to become a consulting room.

 

Members of the Board were of the view that the application was in respect of a privately owned company and  would encourage the surgery’s senior partners to consider an alternative source of funding.

 

On consideration of the application, the Local Spending Board

 

Resolved that no funding be awarded on this occasion to the Esher Green Surgery in respect of funding to create an additional general practice consulting space.

 

 

 

 

 

20/18(i)

Appendix J - Lower Mole Partnership - Surfacing Hersham Riverside Boundary Footpath pdf icon PDF 173 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding towards surfacing a boundary access footpath to connect to the existing surfaced section around the southern boundary of the site.

 

Member were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £14,990 be awarded to Lower Mole Partnership in respect of funding for surfacing Hersham Riverside Boundary Footpath.

 

 

 

 

 

20/18(j)

Appendix K - Surrey County Council - Surface Upgrade of Public Footpath 15 pdf icon PDF 1 MB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. C. Saunders, Senior Countryside Access Officer, Surrey County Council to the meeting. Ms. Saunders presented the application and provided Members with background information in respect of funding to complete a surface upgrade to Public Footpath 15, Walton and Weybridge between Molesey Road and Esher Road, Hersham.

 

Ms. Saunders explained that by creating a consistent multipurpose service along the path would increase usage throughout the year and regardless of weather conditions would enable residents to move between the areas without having to drive.

 

Members were of the view that Hersham Village Golf Club (HVGC) should contribute towards the upkeep of the footpath and in particular with fly tipping and agreed to organise a meeting with HVGC to discuss this further.

 

Member were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £85,000 be awarded to Surrey County Council in respect of funding to surface upgrade Public Footpath 15.

 

 

 

 

 

20/18(k)

Appendix L - Bell Farm Primary School - Climbing Resources, Covered Walkway, Canopy and Toilet Refurbishment pdf icon PDF 4 MB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. A. Cooper and Ms. J. Chave, representatives of Bell Farm Primary School to the meeting. Ms. Cooper presented the application and provided Members with background information in respect of funding towards installing climbing frames, creating a covered walkway, installing a canopy and toilet refurbishment.

 

Members of the Board were of the view that the on-costs in respect of the application were high and due to the insufficient funds available to fully fund the application, the Local Spending Board

 

Resolved that £70,000 be awarded to Bell Farm Primary School to fund the toilets and climbing resources portions of the project.

 

 

 

 

 

 

20/18(l)

Appendix M - Three Rivers Academy - Enhance School Main Hall, Drama Studio & Fitness pdf icon PDF 10 MB

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. A. Payne and Ms. J. Mackenzie, representatives of Three Rivers Academy to the meeting. Ms. Payne presented the application and provided Members with background information in respect of funding towards improving the main hall, drama studio and fitness suite.

 

Ms. Payne explained that Three Rivers Academy was a growing school and funding towards improving facilities would enhance the quality of curriculum offered for Three River Students and would also be available to the local community.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £115,000 be awarded to Three Rivers Academy for enhancing the main hall, drama studio and fitness suite.

 

 

 

 

 

 

20/18(m)

Appendix N - North East Surrey Short Stay School - Redevelop Kitchen, Convert Outbuilding and Create Corridor pdf icon PDF 245 KB

Minutes:

The Chairman explained to Members of the Board that the application received from North East Surrey Short Stay School had been withdrawn and would be resubmitted at a later date.

20/18(n)

Appendix O - Burwood Pre-School - Redecoration & Canopy pdf icon PDF 179 KB

Additional documents:

Minutes:

The Esher and Hersham Local Spending Board welcomed Ms. S. Hope and Ms. P. Gray, representatives of Burwood Pre-School to the meeting. Ms. Hope and Ms. Gray presented the application and provided Members with background information in respect of funding towards installing a canopy and redecorating facilities.

 

Ms. Hope and Ms. Gray explained that following work carried out to install central heating and a new hot water system, the interior of the building had been left in a poor state. In respect of the application, funding would provide a better environment for the children who attend the pre-school. Ms. Hope and Ms. Gray further explained that installing a canopy would create an outdoor learning space, providing the children with a different learning style, encouraging a wider interest of learning.

 

Member were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £14,000 be awarded to Burwood Pre-School, and an additional £5,000 be awarded to cover the additional costs as submitted in the revised application form for installing the canopy and redecorating the main room, entrance hall and toilets.

 

 

 

 

 

 

 

 

21/18

Chairman's Closing Remarks

Minutes:

The Local Spending Board agreed that the remaining funds of £5,356.58 for the settlement area of Esher and the remaining fund of £57,837.82 for the settlement area of Hersham be carried forward to the 2019/20 Municipal Year. 

 

The Chairman wished to record his thanks to the representatives and officers for attendance at the meeting.