Agenda and draft minutes

Local Spending Board - Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George's Hill
Monday, 25th March, 2019 7.00 pm

Venue: Committee Rooms 1 & 2 - Civic Centre, High Street, Esher

Contact: Committee & Member Services: Miss. S. Ullah  Direct Line: 01372 474177 E-mail:  sullah@elmbridge.gov.uk

Items
No. Item

12/18

To Appoint a Chairman for the 2018/19 Municipal Year

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board appointed B.J.F. Cheyne as Chairman for the Municipal Year 2018/19.

 

13/18

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

Minutes:

In respect of the bid submitted by ElmWey Learning Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, A. Davis wished that it be noted that his son attended Heathside School. In respect of the bid submitted by Elmbridge Borough Council, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, A. Davis wished that it be noted that he was a founding Member of the Weybridge Town Business Group.

 

In respect of the bid submitted by ElmWey Learning Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, I. Donaldson wished that it be noted that his son had attended Heathside School.

 

In respect of the bid submitted by Elmbridge Borough Council, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, M.J. Freeman wished that it be noted that he was acquainted with Members of the Weybridge Town Business Group.

 

In respect of the bid submitted by Brooklands Museum, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, P.M. Harman wished that it be noted that he was a Trustee of the Weybridge Charity.

 

In respect of the bid submitted by ElmWey Learning Trust, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. V. Macleod wished that it be noted that she was a Member of the Trust.

14/18

Minutes of the Meeting held on 15 March 2018 pdf icon PDF 193 KB

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board meeting held on 15 March 2018 were agreed as a correct record.

 

Matters of Report

15/18

Local spending applications for the Community Infrastructure Levy (CIL) funds for Weybridge pdf icon PDF 94 KB

Additional documents:

Minutes:

 

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board considered a report that summarised the six applications received by the Council which sought Community Infrastructure Levy (CIL) funds:

 

·         Elmbridge Borough Council, which was seeking £128,000. The application was in respect of funding to deliver improvements to key sites within Weybridge Town Centre that would act as a catalyst to re-energise the town for shopping customers.

 

·         Manby Lodge Infant School, which was seeking £17,000. The application was in respect of funding to install an artificial grass pitch and to enlarge the garden area.

 

·         ElmWey Learning Trust – Heathside School, which was seeking £58,859. The application was in respect of funding to install a canopy and paved area to create an outdoor shelter.

 

·         Brooklands Museum, which was seeking £170,000. The application was in respect of funding to install a lift and step free access to the Clubhouse.

 

·         Templemere Residents Society Ltd, which was seeking £8,000. The application was in respect of funding to carry out remedial works to the North-East end of Broadwater Lake.

 

·         Broadwater Conservation Society, which was seeking £31,200. The application was in respect of funding to carry out two surveys of the lake.

The Chairman clarified that there was £510,268.90 available for the settlement area of the Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board to spend on local infrastructure improvements and if Members were minded, the Board could fund the applications in full; part fund or not fund at all.

 

The Chairman asked the Infrastructure Delivery Co-Ordinator to provide Members with an update in respect of applications funded by the Board for the Municipal Year 2017/18 to allow Members to be informed of the progress of the previous projects.

 

The Chairman invited the applicants to present their respective application and agreed to allow Templemere Residents Society Ltd and Broadwater Conservation Society to present their application together as their projects were linked with one another.

 

15/18(a)

Appendix A - Elmbridge Borough Council - Streetscape Project Application pdf icon PDF 222 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Mr. D. Perkins, Economic Development Officer, Elmbridge Borough Council to the meeting. Mr. Perkins provided Members with background information in respect of the funding request to improve Weybridge Town Centre in order to re-energise the town for shoppers, businesses and visitors.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £128,000 be awarded to Elmbridge Borough Council in respect of funding to deliver improvements to key sites within Weybridge Town Centre through the Streetscape Project.

15/18(b)

Appendix B - Manby Lodge Infant School - Artificial Pitch & Garden Area Application pdf icon PDF 188 KB

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Ms. M. Morris and Ms. H. Atkins, representatives of Manby Lodge Infant School. Ms. Morris provided Members with background information in respect of the funding request to develop the School’s existing ball court and school garden area to create a safe and fully accessible multipurpose area for children.

 

Ms. Morris explained that by renovating the ball court and garden area, the school would be able to offer a greater range of sports clubs and would be able to lease the facility to external providers in holidays and during the weekend.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £17,000 be awarded to Manby Lodge Infant School in respect of funding to install an artificial pitch and renovate the garden area.

 

15/18(c)

Appendix C - ElmWey Learning Trust - Paved Area & Outdoor Shelter Application pdf icon PDF 335 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Ms. R. Harris and Ms. A. Cullum, representatives of ElmWey Learning Trust to the meeting. Ms. Harris provided Members with background information in respect of the funding request for Heathside School to install a paved area and canopy to create an outdoor shelter.

 

Ms. Cullum explained that the existing space was unused and dangerous especially during the winter. Therefore, the creation of a paved area with a shelter would provide additional space for the students and for the community outside of school hours.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £58,859 be awarded to ElmWey Learning Trust in respect of funding to install a paved area and canopy at Heathside School.

 

15/18(d)

Appendix D - Brooklands Museum - Clubhouse Access Project Application pdf icon PDF 298 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Ms. T. Newbery and Ms. A. Squires representatives of Brooklands Museum to the meeting. Ms. Newbery provided Members with background information in respect of the funding request to install a lift and step free access to the clubhouse.

 

Ms. Newbery explained that the installation of these new components would upgrade the building and improve the quality of experiences for members of the public when visiting the clubhouse, which the current facility did not provide.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £170,000 be awarded to Brooklands Museum in respect of funding to install a lift and step free access to the Clubhouse.

 

 

15/18(e)

Appendix E - Templemere Residents Society Ltd - Broadwater Lake Remedial Works Application pdf icon PDF 220 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Ms. A. Connell and Mr. E. Moriarty to the meeting. Ms. Connell provided Members with background information in respect of a request for funding in order to deliver remedial works along the stretch of Broadwater Lake that ran behind Templemere and other neighbouring communities.

 

Ms. Connell explained that the proposed works to clear the silt and overgrown vegetation would improve the flow and overall quality of the lake. Ms. Connell further explained that the funding of the project would support the long-term sustainability of the Lake.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £8,000 be awarded to Templemere Residents Society Ltd to carry out remedial works to Broadwater Lake.

 

 

15/18(f)

Appendix F - Broadwater Conservation Society - Broadwater Lake Surveys Application pdf icon PDF 496 KB

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Mr. G. Festa, Director and Chairman of Broadwater Conservation Society to the meeting. Mr. Festa provided Members with background information in respect of the funding request to carry out surveys to determine a strategy going forward for the management of the Broadwater Lake.

 

Mr. Festa explained that the Local Spending Board’s support would increase the Broadwater Conservation Society’s credibility to improve the lake and would be a catalyst to draw in additional support from third parties. The surveys would determine the long-term strategy for the lake which would be the basis of future applications to large funders.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £31,200 be awarded to the Broadwater Conservation Society to carry out surveys of the Broadwater Lake.