Agenda and draft minutes

Local Spending Board - Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George's Hill
Thursday, 15th March, 2018 7.00 pm

Venue: Committee Rooms 1 & 2, Civic Centre, Esher

Contact: Committee and Member Services Officer: Mrs. P. Phillips  Direct Line: 01372 474177 E-mail:  pphillips@elmbridge.gov.uk

Items
No. Item

1/17

To Appoint a Chairman for the 2017/18 Municipal Year

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board appointed B.J.F. Cheyne as Chairman for the Municipal Year 2017/18.

 

2/17

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

 

 

Minutes:

There were no declarations of interest.

 

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Minutes of the Meeting held on 16 March 2017 pdf icon PDF 160 KB

Minutes:

The Minutes of the meeting of the Weybridge Local Spending Board held on 16 March 2017 were agreed as a correct record and signed by the Chairman.

 

Matters of Report

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Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George's Hill Local Spending Board Report pdf icon PDF 134 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board considered a report that summarised the seven applications received by the Council which sought Community Infrastructure Levy (CIL) funds: 

 

·         Surrey County Council, which was seeking £8,981. The application was in respect of funding for improvements to footpath 27b linking Broadwater Path to Walton Lane.

 

·         St James Church of England Primary School, which was seeking £60,000. The application was in respect of funding to refurbish the Lodge to create additional teaching and community space.

 

·         The Weybridge Society, which was seeking £32,500. The application was in respect of funding for the improvement to lighting around the Weybridge War Memorial and the restoration of the surrounding area.

 

·         PA Housing Ltd, which was seeking £3,500. The application was in respect of funding for bollards to prevent parking on Adopted Highway land.

 

·         Weybridge Cricket Club, which was seeking £50,000. The application was in respect of funding for the replacement of a roof and the addition of the girl’s changing facilities. 

 

·         Walton Firs Foundation, which was seeking £24,560. The application was in respect of funding for two new accommodation Pods to provide additional capacity.

 

·         St Mary’s Oatlands Parochial Church Council, which was seeking £20,000. The application was in respect of funding to convert the hall stage to office space.

 

Members noted that £583,000 was available for the settlement area of Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill to spend on local infrastructure improvements.

 

Furthermore, Members noted that the legislation stated that the funds must be allocated to projects that met the following criteria:

 

·         the provision, improvement, replacement, operation or maintenance of infrastructure; or

 

·         anything else that was concerned with addressing the demands that development placed on an area.

 

Applicants had been invited to the meeting to present their respective application.

 

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Surrey County Council pdf icon PDF 906 KB

Minutes:

As there was no representation for the application, the Infrastructure Delivery Co-Ordinator provided Members with background information in respect of funding for a wider, all-weather surface to the public footpath 27b linking Broadwater Path to Walton Lane.

 

A Member expressed concern that there was no signage along the route of a previously funded CIL application in respect of the footpath between Cowey Sale and Greenside Road along the north side of Broadwater. Arising from the discussion, a Member had previously requested that Surrey County Council accommodate a cycleway along the footpath. The Chairman expressed concern with regard to the footpath being used as a bridleway. A Member commented that he was fairly confident that as the footpath being considered led onto a towpath, it would not be used as a bridleway.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £8,981 be awarded to Surrey County Council in respect of a wider, all-weather surface to the public footpath 27b linking Broadwater Path to Walton Lane. It was requested that if the contingency included for the scheme was not required, it should be used for signage for the Broadwater Path.

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St James Church of England Primary School pdf icon PDF 7 MB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Ms. L. Rainbow and Ms. P. Romanis, representatives of St James Church of England Primary School to the meeting. Ms. Rainbow presented the application and provided Members with background information in respect of funding for the refurbishment of the Lodge to create additional teaching and community space.

 

Ms. Rainbow explained that the Lodge had been used as two full-time classrooms until September 2017, having been considered a space to be utilised as a last resort. Members noted that the Lodge classes were relocated into the main school building because the school leaders felt the Lodge had deteriorated to such an extent, it was no longer a suitable learning environment for children on a full-time basis. Ms. Rainbow advised Members that the Lodge was cold, damp, and generally not fit for purpose.

 

Ms. Rainbow commented that the Lodge was a standalone building in the school grounds, adjacent to but not integrated with the main school building. The refurbishment of the Lodge was to provide a much-needed space for use by the local community and also the pupils of St James Church of England Primary School.  Members were informed that the refurbishment would extend the life of the building for another 25 years. 

 

One Member queried whether there would be new heating installed and if the building would have an alarm system. Ms. Rainbow replied that the plan was to install a new combi boiler and pipework, linking the Lodge heating to the mains gas supply, providing a more cost-effective heating solution than the electrical panel heaters currently in place and installing a keypad entry system. 

 

Members were pleased to note that St James Church of England Primary School had planned to fund 34% of the project. Ms. P. Romanis advised Members that the original amount of CIL funding sought was £60,000, however given the highly challenging financial environment, she requested whether there was any capacity to increase the amount of funding to the sum of £74,000.

 

Upon consideration of the increased amount, Members discussed at length how much should be awarded in this regard and agreed to award an amount of £68,000.

 

The Chairman thanked the representatives of St James Church of England Primary School for attending the meeting and for the informative presentation the Board had received.

 

On consideration of the application, the Local Spending Board

 

Resolved that £68,000 be awarded to St James Church of England Primary School in respect of funding for the refurbishment of the Lodge to create additional teaching and community space.

 

 

 

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The Weybridge Society pdf icon PDF 2 MB

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Mr. D. Arnold and Mr. D. Bounds, representatives of the Weybridge Society to the meeting. Mr. Bounds presented the application and provided Members with background information in respect of funding for the improvement to lighting around the Weybridge War Memorial and the restoration of the surrounding area.

 

Mr. Bounds explained that each War Memorial was unique in that it represented a particular community’s chosen focal point for remembrance. In this regard, they enabled people, both individually and collectively, to remember all those who had died, fought, participated in or who were affected by conflict. Mr. Bounds informed Members that the project was to renew and improve the illumination of the Weybridge War Memorial. Members noted that the current halogen lighting system on the Memorial was of poor quality and the aim of the project was to implement a lighting design using cost effective, modern LED technology. In addition to the upgrading of the lighting, the surrounding area of the War Memorial required restoration. Possible improvements discussed included: 1) providing a means of securing commemoration wreaths so that they did not blow away in the wind; 2) improving the visibility of the Memorial from the Queens Road and Hangar Hill approach by removing the existing bush and shrubs and returning to the open aspect of the original 1923 setting and; 3) installing railings and a gate.

 

Arising from a discussion, two Members were of the view that, whilst the project was commendable, it did not meet the CIL criteria and that accordingly, this project should not be supported. However, other Board Members were fully supportive of the application and were of the view that the project was long overdue.

 

The Chairman thanked the representatives of the Weybridge Society for attending the meeting and for the informative presentation the Board had received.

 

On consideration of the application, the Local Spending Board

 

Resolved that the first tranche of £2,500 be awarded to the Weybridge Society for the initial lighting study and the second tranche of £30,000 be allocated on the approval of the schemes and the presentation of formal quotations to be circulated by email to the Board.

 

 

 

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PA Housing Ltd pdf icon PDF 190 KB

Minutes:

As there was no representation for the application, a Member who had recently been on a site visit provided Members of the Board with background information in respect of the application.

 

Members noted that the application was to restrict access to vehicles driving on Adopted Highway land owned by PA Housing Ltd. The proposal was to use the funding to bollard off the area using 100 mm x 600 mmwooden postswhich wouldnot onlyprotect thispiece ofland butalso bein keepingwith therustic natureof theentry toWeybridge.

 

One Member commented that metal posts would be more suitable as wooden posts would rot and would require regular upkeep.

 

Members were disappointed that there was no representation from PA Housing Ltd in order to answer the Board’s questions relating to the application.

 

On consideration of the application, the Local Spending Board were unable to fund the application on this occasion.

 

Resolved that no funding to be awarded on this occasion to PA Housing Ltd in respect of bollards to prevent parking on Adopted Highway land.

 

 

 

 

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Weybridge Cricket Club pdf icon PDF 638 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Mr. B. Prideaux and Mr. S. Rider, representatives of Weybridge Cricket Club to the meeting. Mr. Rider presented the application and provided Members with background information in respect of funding for the replacement of a roof and the addition of the girl’s changing facilities.

 

Mr. Rider explained that the proposed project was to replace the existing, rotten and damaged cedar roof tiles with a fully overhauled roof structure and to provide changing rooms for the girl’s Junior section of the Club. The proposed essential works was to allow the Club to provide improved facilities, especially for the Junior Girls, for whom no secure facilities were currently available. The Club had more than 400 Juniors, of which over 100 were girls. Mr. Rider commented that in this regard, these numbers would increase, and the facilities would be required to keep pace with this expectation. Mr. Prideaux explained that the Junior section had grown so successfully over the past five years and this was evident of the effective use of the Club’s membership resource in outreaching into the local area and schools.

 

One Member queried whether the Club had a contingency plan in place under the terms of their lease. Mr. Prideaux explained that the freeholder was Elmbridge Borough Council and the Club had a fully repairing lease in place. He further explained that general maintenance had been undertaken, however the cedar roof tiles were 35 years old and works were urgently needed as the roof leaked water in and heat out. The Member was of the view that his question was not answered in full, however he accepted that the roof had come to the end of its natural life.

 

The Chairman thanked Mr. Prideaux and Mr. Rider for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £50,000 be awarded to the Weybridge Cricket Club in respect of funding for the replacement of a roof and the addition of the girl’s changing facilities. This funding was to be reduced accordingly, if other funding applications currently under consideration were successful.

 

 

 

 

 

10/17

Walton Firs Foundation pdf icon PDF 253 KB

Additional documents:

Minutes:

The Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George’s Hill Local Spending Board welcomed Mr. A. Harvey, Chief Executive of the Walton Firs Foundation to the meeting. Mr. Harvey presented the application and provided Members with background information in respect of funding for two new accommodation Pods to provide additional capacity.

 

Mr. Harvey explained that whilst Walton Firs, an outdoor education and activity centre, could accommodate vast numbers of campers, the demand for covered accommodation in the residential buildings outstripped supply by a substantial margin. This shortfall required Walton Firs to turn down bookings for large groups due to the lack of bed spaces, and many groups were forced to book years in advance to secure their accommodation requirements. As a solution to the accommodation shortfall, they had identified small mobile accommodation units (Pods). The Pods could each sleep eight young people in relative comfort, and the units were fitted with tow bars and wheels which would enable them to be moved around the site to either supplement the capacity of the existing buildings or to be set up in smaller encampments for different sized groups as required. Members noted that the Pods had a forty-year life expectancy and once procured would be entirely self-funding, with minimal maintenance costs deducted from the rental income.

 

One Member queried whether planning permission was required. Mr. Harvey replied that the Walton Firs Foundation had paid £500 for a Lawful Development Certificate that specified that planning permission was not required.

 

One Member queried the Health & Safety and security aspects of the Pods. Mr. Harvey replied that once the initial safety checks had been completed, the Pods should be available for use very quickly.

 

The Chairman thanked Mr. Harvey for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £24,560 be awarded to the Walton Firs Foundation in respect of funding for two new accommodation Pods to provide additional capacity.

 

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St Mary's Church Oatlands pdf icon PDF 2 MB

Minutes:

As there was no representation for the application, the Infrastructure Delivery Co-Ordinator provided Members of the Board with background information in respect of funding to convert the hall stage at St Mary’s Oatlands Church into office space.

 

Members were disappointed that there was no representation from St Mary’s Oatlands Parochial Church Council in order to answer the Board’s questions relating to the application.

 

On consideration of the application, the Local Spending Board were unable to fund the application on this occasion.

 

Resolved that no funding to be awarded on this occasion to St Mary’s Oatlands Parochial Church Council in respect of funding to convert the hall stage to office space.