Agenda and draft minutes

Local Spending Board - Hinchley Wood & Weston Green, Long Ditton & Thames Ditton - Wednesday, 25th September, 2019 7.00 pm, NEW

Venue: Committee Rooms 1 & 2 - Civic Centre, High Street, Esher. View directions

Contact: Committee & Member Services: Miss. S. Ullah  Direct Line: 01372 474177 E-mail:  sullah@elmbridge.gov.uk

Items
No. Item

1/19

To Appoint a Chairman for the 2019/20 Municipal Year

Minutes:

The Hinchley Wood & Weston Green, Long Ditton and Thames Ditton Local Spending Board appointed Mrs. K. Randolph as Chairman for the 2019/20 Municipal Year.

2/19

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

Minutes:

In respect of the bid submitted by the Dittons Scout Group, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, B. Fairbank, Mrs. S.R. Kapadia, N. Houston and Mrs. K. Randolph wished that it be noted that they were acquainted with members of the Long Dittons Residents’ Association.

 

In respect of the bid submitted by the Ajax Sea Scouts, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, N. Haig-Brown, Mrs. S.R. Kapadia, Mrs. K. Randolph and Mrs. T. Shipley wished that it be noted that they were acquainted with members of the Ajax Sea Scouts and Dittons Reach Residents’ Association.

 

In respect of the bid submitted by the Hinchley Wood School and Hinchley Wood Primary School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, N. Houston wished that it be noted his daughters were pupils at these schools.

 

In respect of the bid submitted by the Ajax Sea Scouts, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, C. James wished that it be noted that her son was a former Ajax Sea Scout member.

 

In respect of the bid submitted by the Thames Ditton Lawn Tennis Club, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. K. Randolph wished that it be noted she was a former member of the Club.

 

In respect of all of the bids submitted, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. J.R. Turner wished that it be noted she was acquainted with the applicants as her capacity as the Portfolio Holder for Leisure and Culture.

 

 

 

 

 

 

3/19

Minutes of the Meeting held on 14 March 2019 pdf icon PDF 106 KB

Minutes:

The Minutes of the Hinchley Wood & Weston Green, Long Ditton and Thames Ditton Local Spending Board held on 14 March 2019 were agreed as a correct record and signed by the Chairman.

Matters of Report

4/19

2019-20 Local Spending Applications for the Community Infrastructure Levy (CIL) Funds for Hinchley Wood &Weston Green, Long Ditton & Thames Ditton pdf icon PDF 106 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board considered a report that summarised eight applications received by the Council which sought Community Infrastructure Levy (CIL) funds:

 

·         Hinchley Wood Primary School, which was seeking £30,800. The application was in respect of funding to install a pirate ship play structure in the early year/key stage 1 playground as well as safety surfacing.

 

·         Hinchley Wood School, which was seeking £17,600. The application was in respect of funding to install an additional bike shelter at the school.

 

·         Thames Ditton Lawn Tennis Club, which was seeking £55,000. The application was in respect of funding to upgrade the court surfaces on four tennis courts and one mini court as well as installing floodlighting on the four main courts.

 

·         Ajax Sea Scouts, which was seeking £26,000. The application was in respect of funding to reconfigure space to install female and fully accessible toilets and changing facilities as well as extending the perimeter fence.

 

·         Metropolitan Police Youth Football Club, which was seeking £100,000. The application was in respect of funding for the installation of a hybrid grass sports pitch.

 

·         The Dittons Scout Group, which was seeking £45,000. The application was in respect of funding to replace and upgrade the roof of The Dittons Scout Group headquarters building.

 

·         Old Cranleighan Society, which was seeking £105,000. The application was in respect of funding for the installation of new LED floodlights on the hockey pitch, the installation of additional bike racks and the installation of water fountains at the Old Cranleighan Club.

 

·         1st Hinchley Wood Scout Group, which was seeking £1,875. The application was in respect of funding to procure a trailer for hauling the groups gear for various events, outings and activities.

 

The Chairman clarified that there was £129,987.53 available for the settlement area of Hinchley Wood & Weston Green, Long Ditton & Thames Ditton and the total amount requested from the Community Infrastructure Levy budget for these projects was £381,275. Therefore, Members were reminded that there were insufficient funds for all the applications under consideration and only the amount of available funding could be awarded. 

 

The Chairman asked the applicants to present their respective application in a timely manner, given the amount of applications that had been received.

4/19(a)

Hinchley Wood Primary School - Playground Pirate Ship Application pdf icon PDF 2 MB

Additional documents:

Minutes:

 

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. A. Hogan and M. Robeson to the meeting. Ms. Hogan presented the application and provided Members with background information in respect of funding to install a pirate ship structure in the early/key stage 1 playground as well as safety surfacing.

 

Ms. Hogan explained that the school’s preferred quote provided the most durable structure and that it would not need ongoing maintenance in comparison to the other designs and quotes received.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £30,800 be awarded to Hinchley Wood Primary School in respect of funding for the installation of a pirate ship structure for the school’s playground.

4/19(b)

Hinchley Wood School - Bike Shelter Application pdf icon PDF 1 MB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed M. Robeson to the meeting. Mr. Robeson presented the application and provided Members with background information in respect of funding for the installation of an additional bike shelter to accommodate demand for storage of an additional 60 student bikes.

 

The Local Spending Board acknowledged that Hinchley Wood School had been successful recipients of Community Infrastructure Levy funds since 2016 and on this occasion agreed to prioritise the available funding towards other applications.

 

Accordingly, on consideration of the application, the Local Spending Board

 

Resolved that no funding be awarded to Hinchley Wood School for the installation of an additional bike shelter.

 

4/19(c)

Thames Ditton Lawn Tennis Club - All Weather Hard-Court Surface & Floodlighting Application pdf icon PDF 209 KB

Additional documents:

Minutes:

 

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed J. Sharp and O. Johnson to the meeting. Mr. Sharp presented the application and provided Members with background information in respect of funding to upgrade the court surfaces on four tennis courts and one mini court, as well as the installation of floodlighting on the four main courts. 

 

The Local Spending Board noted that the Club had available funds of £65,000 to contribute towards the project and on this occasion agreed to part fund the application.

 

Accordingly, therefore, on consideration of the application, the Local Spending Board

 

Resolved that £22,900 be awarded to Thames Ditton Lawn Tennis Club in respect of funding towards upgrading to all weather hard-court surfaces and installing floodlighting on the main courts.

 

4/19(d)

Ajax Sea Scouts - Toilets, Changing, Disabled Facilities & Perimeter Fence Application pdf icon PDF 960 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed A. Roberts and C. West representatives of Ajax Sea Scouts to the meeting. Mr. West presented the application and provided Members with background information in respect of funding to reconfigure space to install female and fully accessible toilets and changing facilities, as well as extending the perimeter fence.  

 

Mr. West explained that previously the Ajax Sea Scouts consisted of older and all male members, however the group was now mixed and in this regard the building failed to provide adequate facilities for female and disabled members.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £26,000 be awarded to Ajax Sea Scouts in respect of funding to install female and fully accessible toilets and changing facilities, as well as extending the perimeter fence.  

 

4/19(e)

Metropolitan Police Youth Football Club - Hybrid Grass Sports Pitch Application pdf icon PDF 666 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. L. Ness and L. Sullivan, representatives of the Metropolitan Police Youth Football Club to the meeting. Ms. Ness presented the application and provided Members with background information in respect of funding for installing a new hybrid grass sports pitch.

 

Whilst acknowledging the service that the Metropolitan Police Youth Football Club provided, Members encouraged the applicants to seek alternative funding and suggested that the Playing Fields Association could look favourably at this type of project. 

 

On consideration of the application, the Local Spending Board

 

Resolved that no funding be awarded to the Metropolitan Police Youth Football Club for installing a new hybrid grass sports pitch.

 

 

4/19(f)

The Dittons Scout Group - Scout Building Roof Replacement Application pdf icon PDF 799 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. D. Goodhugh and P. Bartlett, representatives of The Dittons Scout Group to the meeting. Mr. Bartlett presented the application and provided Members with background information in respect of funding to replace and upgrade the roof of The Dittons Scout Group headquarters building.

 

Mr. Bartlett explained that the roof was leaking, asbestos cement tiles had become dislodged and therefore replacing the roof was the only option. Furthermore, it was highlighted that the leaking roof would prevent continued usage of the Scout building as health and safety would prohibit the building being used.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £45,000 be awarded to The Dittons Scout Group towards replacing and upgrading the roof of the Scout building.

 

 

 

4/19(g)

Old Cranleighan Society - Floodlights, Bike Storage & Water Fountains Application pdf icon PDF 189 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed D. Khurshid, Old Cranleighan Society Secretary to the meeting. Mr. Khurshid presented the application and provided Members with background information in respect of funding to install new LED floodlights on the hockey pitch, install additional bike racks and install water fountains at the club.

 

Whilst being supportive of the application, due to insufficient funds to support the project, the Local Spending Board,

 

Resolved that no funding be awarded to the Old Cranleighan Society on this occasion.

 

4/19(h)

1st Hinchley Wood Scout Group - Trailer Application pdf icon PDF 539 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed I. Broderick and Mrs. R. Branney, representatives of the 1st Hinchley Wood Scout Group to the meeting. Mr. Broderick presented the application and provided Members with background information in respect of funding to purchase a car trailer to help the group transport equipment and camping gear.

 

Mr. Broderick explained that the car trailer would also be used for community events such as The Hinchley Wood May Fair and transporting marquees for use at the Princess Alice Towpath Trundle charity event.

 

Members were fully supportive of the application and on consideration of the application, the Local Spending Board,

 

Resolved that £1,875 be awarded to 1st Hinchley Wood Scout Group to purchase the trailer.