Agenda and draft minutes

Local Spending Board - Hinchley Wood & Weston Green, Long Ditton & Thames Ditton
Thursday, 14th March, 2019 7.00 pm

Venue: Committee Rooms 1 & 2 - Civic Centre, High Street, Esher

Contact: Committee & Member Services: Miss. S. Ullah  Direct Line: 01372 474177 E-mail:  sullah@elmbridge.gov.uk

Items
No. Item

15/18

To Appoint a Chairman for the 2018/19 Municipal Year

Minutes:

Councillor Mrs. K. Randolph explained to Members of the Board that she remained the Chairman of the Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board for the 2018/19 Municipal year as she had been appointed as the Chairman at the previous meeting held on  24 July 2018.

16/18

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

Minutes:

In respect of the bid submitted to the Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, B. Fairbank wished that it be noted that he was a Governor of Long Ditton St Mary's Junior School, a Member of the Ember Learning Trust along with Long Ditton Infant & Nursery School and Thames Ditton Infant School both of whom are submitting bids to the Spending Board.

 

In respect of the bid submitted by Hinchley Wood School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, N. Houston wished that it be noted that his daughter was awaiting confirmation of acceptance of a place in Hinchley Wood School. In respect of the bid submitted by Long Ditton Infant & Nursery School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, N. Houston wished that it be noted that some applicants in respect of the application were acquainted with him.

 

In respect of the bid submitted by Hinchley Wood School, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. J.R. Turner wished that it be noted that her granddaughter attended Hinchley Wood School. In respect of the bids submitted by Elmbridge Borough Council, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. J.R. Turner wished that it be noted that she was the Chairman of the Countryside Consultative Group. In respect of the bid submitted by Lower Mole Partnership, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. J.R. Turner wished that it be noted that she was a representative on the Lower Mole Partnership.

 

 

 

 

 

17/18

Minutes of the Meeting held on 24 July 2018 pdf icon PDF 92 KB

Minutes:

The Minutes of the meeting of the Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board held on 24 July 2018 were agreed as a correct record.

Matters of Report

18/18

Thames Ditton, Long Ditton, Hinchley Wood & Weston Green Local Spending Board Report pdf icon PDF 99 KB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board considered a report that summarised seven applications received by the Council which sought Community Infrastructure Levy (CIL) funds:

 

·         Hinchley Wood School, which was seeking £15,000. The application was in respect of funding to install an outdoor canopy and tables with bench seats outside the building.

 

·         Thames Ditton Infant School, which was seeking £100,000. The application was in respect of funding to upgrade the playing field with an artificial pitch.

 

·         Long Ditton Infant & Nursery School, which was seeking £15,000. The application was in respect of funding to resurface the playground and mark it out into multiple activity areas.

 

·         Lower Mole Partnership, which was seeking £6,800. The application was in respect of funding to install a fence around the pond in Stoke Field to reduce the number of dogs entering the pond.

 

·         Elmbridge Borough Council, which was seeking £9,200. The application was in respect of funding to install metal gates at the entry points of Ditton Reach to increase security.

 

·         Elmbridge Borough Council, which was seeking £40,000. The application was in respect of funding to upgrade the access track to Ditton Common with a tarmac-based surface.

 

·         Esher College, which was seeking £18,000. The application was in respect of funding to install additional cycle storage racks.

 

The Chairman clarified that there was £227,934.16 available for the settlement area of Hinchley Wood & Weston Green, Long Ditton & Thames Ditton to spend on local infrastructure improvements and if Members were minded, the Board could fund the applications in full; part fund or not fund at all.

 

The Chairman also asked the applicants to present their respective application in a timely manner, given the amount of applications that had been received.

 

 

 

 

18/18(a)

Appendix A - Hinchley Wood School - Canopies & Seating Application pdf icon PDF 3 MB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Mr. M. Robeson, Director of Finance and Resources to the meeting. Mr. Robeson presented the application and provided Members with background information in respect of funding to install a canopy over an existing paved area alongside one of the school buildings, together with ten tables / bench seats.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £15,000 be awarded to Hinchley Wood School in respect of funding to install a canopy and tables with bench seats.

18/18(b)

Appendix B - Thames Ditton Infant School - Artificial Pitch, Play and Garden Area Application pdf icon PDF 6 MB

Additional documents:

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. R Hicks, Headteacher and Mr. M. Bowen, Parent Governor to the meeting. Ms. Hicks presented the application and provided Members with background information in respect of funding towards replacing the school’s front field with a low maintenance and high-quality artificial pitch.

 

Ms. Hicks informed Members of the Board that the amount being sought had been amended to £30,000 due to successfully receiving a grant from Health and Wellbeing Fund, Surrey County Council.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £30,000 be awarded to Thames Ditton Infant School in respect of funding to replace the School’s front field with an artificial pitch.

 

18/18(c)

Appendix C - Long Ditton Infant & Nursery School - Playground Re-surfacing & Markings Application pdf icon PDF 2 MB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. M. Paines, Headteacher of Long Ditton Infant & Nursery School and Ms. K. Nolan, School Business Manager to the meeting. Ms. Paines presented the application and provided Members with background information in respect of funding to resurface the playground and complete with play markings.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £15,000 be awarded to Long Ditton Infant & Nursery School in respect of funding to resurface the playground and markings.

 

 

18/18(d)

Appendix D - Lower Mole Partnership - Pond Fencing Application pdf icon PDF 179 KB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Mr. H. White, Countryside Officer to the meeting. Mr. White presented the application and provided Members with background information in respect of funding to construct a wooden fence around the existing pond, to incorporate an area of secondary woodland and scrub behind the pond, enabling it to become more viable in supporting aquatic species.

           

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £6,800 be awarded to Lower Mole Partnership in respect of funding to install a fence around the pond located on Stoke Field.

 

 

 

18/18(e)

Appendix E - Elmbridge Borough Council - Ditton Reach - Metal Gates Application pdf icon PDF 229 KB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Mr. H. White, Countryside Officer to the meeting. Mr. White presented the application and provided Members with background information in respect of funding to install bespoke metal access gates at both entrances located in Ditton Reach, Thames Ditton which would improve site safety, and protect and enhance the open space.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £9,200 be awarded to Elmbridge Borough Council in respect of funding to install metal access gates at both entrances located in Ditton Reach, Thames Ditton once an agreement with residents regarding the locking and unlocking of the gates has been created, and that appropriate communications be undertaken about the operation of the gate and that the new arrangements be monitored for one year.

 

 

 

 

18/18(f)

Appendix F- Elmbridge Borough Council - Re-surfacing Access to Ditton Common Application pdf icon PDF 178 KB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Mr. H. White, Countryside Officer to the meeting. Mr. White presented the application and provided Members with background information in respect of funding to resurface an access track with a hard-wearing tarmac-based surface, reducing maintenance costs and possible insurance claims which could arise out of continuous creation of potholes by traffic.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £40,000 be awarded to Elmbridge Borough Council in respect of funding to resurface the access track across Ditton Common to Elm Cottages and the Old Cranleighans Sports Club, subject to a written maintenance agreement with Old Cranleighhans and residents before works be undertaken for the shared future maintenance of the track.

 

 

 

 

 

 

18/18(g)

Appendix G - Esher College - Cycle Storage Racks Application pdf icon PDF 573 KB

Minutes:

The Hinchley Wood & Weston Green, Long Ditton & Thames Ditton Local Spending Board welcomed Ms. S. Wiles, Director of Finance and Estates to the meeting. Ms. Wiles presented the application and provided Members with background information in respect of funding to install cycle storage racks to encourage cycling as a mode of transport to the College by both students and staff.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £18,000 be awarded to Esher College in respect of funding to install cycling storage racks.

 

 

 

 

 

 

 

 

 

19/18

Chairman's Closing Remarks

Minutes:

The Local Spending Board agreed that the remaining funds of £93,934.16 be carried forward to the 2019/20 Municipal Year. 

 

The Chairman wished to record her thanks to the representatives and officers for attendance at the meeting.