Agenda and minutes

Local Spending Board - Walton-On-Thames - Tuesday, 6th March, 2018 7.00 pm

Venue: Committee Rooms 1 & 2, Civic Centre, Esher

Contact: Committee and Member Services Officer: Mrs. P. Phillips  Direct Line: 01372 474177 E-mail:  pphillips@elmbridge.gov.uk

Items
No. Item

1/17

To Appoint a Chairman for the 2017/18 Municipal Year

Minutes:

The Walton-On-Thames Local Spending Board appointed A. Kelly as Chairman for the Municipal Year 2017/18.

 

2/17

Declarations of Interest

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

 

(i) any disclosable pecuniary interests and / or

(ii) other interests arising under the Code of Conduct

 

in respect of any item(s) of business being considered at this meeting.

 

Minutes:

In respect of the bid submitted by Walton-On-Thames Charity, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, C.R. Sadler wished that it be noted that he was one of the Trustees of Walton-On-Thames Charity. In addition, in respect of the bid submitted by Acorns Out of School Club, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, he also wished that it be noted that he was acquainted with the applicant.

 

In respect of the bid submitted by Acorns Out of School Club, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, Mrs. C. Elmer wished that it be noted that she was acquainted with the applicant.

 

In respect of the bid submitted by Acorns Out of School Club, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, M.F. Howard wished that it be noted that he was acquainted with the applicant.

 

In respect of the bid submitted by Acorns Out of School Club, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, A.H. Kopitko wished that it be noted that he was acquainted with the applicant.

 

In respect of the bid submitted by the Playhouse Users’ Committee, whilst not a disclosable pecuniary or any other interest under the Code of Conduct, A. Kelly wished that it be noted that he was the Elmbridge Borough Council representative on the Playhouse Users’ Committee.

 

 

 

3/17

Minutes of the Meeting held on 9 March 2017 pdf icon PDF 156 KB

Minutes:

The Minutes of the meeting of the Walton-On-Thames Local Spending Board held on 9 March 2017 were agreed as a correct record and signed by the Chairman.

 

4/17

Chairman's Opening Remarks

Minutes:

The Chairman wished that it be noted that Councillor Rachael I. Lake had sent her apologies due to a mayoral commitment.

Matters of Report

5/17

Walton-On-Thames Local Spending Board Report pdf icon PDF 258 KB

Additional documents:

Minutes:

The Walton-On-Thames Local Spending Board considered a report that summarised the five applications received by the Council which sought Community Infrastructure Levy (CIL) funds: 

 

·         Walton-On-Thames Charity, which was seeking £14,368.80. The application was in respect of funding for additional plots at Terrace Road allotment site.

 

·         Grovelands Primary School, which was seeking £40,000. The application was in respect of funding towards a multi-use games area (MUGA).

 

·         Acorns Out of School Club, which was seeking £11,040. The application was in respect of funding towards a canopy for the external play space.

 

·         Playhouse Users’ Committee, which was seeking £8,650. The application was in respect of funding towards replacement stage curtains.

 

·         Rotary Club of Walton, which was seeking £10,000. The application was in respect of funding for a replacement float for collecting donations.

 

Members noted that £180,000 was available for the settlement area of Walton-On-Thames to spend on local infrastructure improvements.

 

Furthermore, Members noted that the legislation stated that the funds must be allocated to projects that met the following criteria:

 

·         the provision, improvement, replacement, operation or maintenance of infrastructure; or

 

·         anything else that was concerned with addressing the demands that development placed on an area.

 

Applicants had been invited to the meeting to present their respective applications.

 

6/17

Walton-On-Thames Charity pdf icon PDF 422 KB

Additional documents:

Minutes:

The Walton-On-Thames Local Spending Board welcomed Mrs. J. Lodge, Chairman and Ms. K. Heynike, Allotment Officer of Walton-On-Thames Charity to the meeting. Ms. Heynike presented the application and provided Members with background information in respect of funding for additional plots at Terrace Road allotment site.

 

Ms. Heynike explained that Walton-On-Thames Charity owned four allotment sites in the Borough of Elmbridge with a total of 400 tenants. Members noted that the Charity was proposing to increase the number of allotment plots to Elmbridge residents. Following the completion of a new housing development at Rivernook Farm in the vicinity of Terrace Road, the Charity believed that there would be a further increase in demand for allotment plots at Terrace Road allotments. In addition to working with vulnerable people at the Community Allotment, the Charity had been running outdoor classroom sessions at the Terrace Road allotments for Grovelands Primary School. In this regard, two families had taken up allotment plots.

 

One Member queried the process of letting the allotment plots to the public. Ms. Heynike replied that the allotment plots were available to hire on a first come first serve basis.

 

One Member queried whether fly tipping had occurred at the Community Allotment site. Ms. Heynike replied that unfortunately, this particular allotment site had been prone to vandalism and anti-social behaviour, but there had been a marked improvement with regard to fly tipping, and over the past year no complaints or Police reports had been received with regard to thefts and anti-social behaviour.

 

The Chairman thanked Mrs. Lodge and Ms. Heynike for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £14,368.80 be awarded to Walton-On-Thames Charity in respect of funding for additional plots at Terrace Road allotment site.

 

7/17

Grovelands Primary School pdf icon PDF 226 KB

Minutes:

As there was no representation for the application, the Chairman provided Members with background information in respect of funding towards a multi-use games area (MUGA).

 

Members were of the view that the application was in line with the criteria of CIL funding.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £40,000 be awarded to Grovelands Primary School in respect of funding towards a multi-use games area (MUGA).

8/17

Acorns Out of School Club pdf icon PDF 5 MB

Additional documents:

Minutes:

The Walton-On-Thames Local Spending Board welcomed Mrs. A. Cowap and Ms. L. Buckley, representatives of Acorns Out of School Club to the meeting. Ms. Buckley presented the application and provided Members with background information in respect of funding towards a canopy for the external play space.

 

Members noted that the aim of the project was to create an improved outdoor play area to the rear of Acorns Out of School Club by turning the current space into an all-weather play area. In this regard, the current grassed area would be removed and replaced with an artificial play surface. The area would be covered by a canopy and the area would contain sturdy play equipment, such as a mud kitchen and a water play area.

 

One Member asked for clarity on what a mud kitchen was. Ms. Buckley explained that children explored through play items in the mud kitchen and the kitchen contained mud, water and other learning and creative items.

 

The Chairman thanked Mrs. Cowap and Ms. Buckley for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £11,040 be awarded to Acorns Out of School Club in respect of funding towards a canopy for the external play space.

 

9/17

Playhouse Users' Committee pdf icon PDF 260 KB

Additional documents:

Minutes:

The Walton-On-Thames Local Spending Board welcomed Mr. K. Punch, a representative of the Playhouse Users’ Committee to the meeting. Mr. Punch presented the application and provided Members with background information in respect of funding towards replacement stage curtains.

 

Members noted that the existing stage curtains had been used for many decades and were now in a poor condition.

 

The Chairman thanked Mr. Punch for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that £8,650 be awarded to the Playhouse Users’ Committee in respect of funding towards replacement stage curtains.

10/17

Rotary Club pdf icon PDF 922 KB

Additional documents:

Minutes:

The Walton-On-Thames Local Spending Board welcomed Mr. E. Sweeting and Mr. R. Mills, representatives of the Rotary Club of Walton to the meeting. Mr. Sweeting presented the application and provided Members with background information in respect of funding for a replacement float for collecting donations.

 

Mr. Sweeting explained that the current float of thirteen years, had been used on many occasions and had come to the end of its useful life.

 

Members noted that the Rotary Club had been using and maintaining an old milk float, suitably adorned with festive decorations, for collecting donations to support local children and residents who were in need of the funds.

 

In respect of the estimated amount of CIL funding that had been requested, Mr. Sweeting explained that only a handful of companies provided the type of float that was required and only one company maintained it.

 

The Chairman thanked Mr. Sweeting and Mr. Mills for attending the meeting and for the informative presentation the Board had received.

 

Members were supportive of the application and on consideration of the application, the Local Spending Board

 

Resolved that up to £8,000 be awarded to the Rotary Club of Walton in respect of funding for a replacement float for collecting donations.  Allocation of this funding to be subject to three suitable quotations being provided to the Infrastructure Delivery Co-ordinator at Elmbridge Borough Council and the final total cost being circulated by email to Members of the Board.

11/17

Chairman's Closing Remarks

Minutes:

The Chairman and other Members of the Walton-On-Thames Local Spending Board were of the view that the scoring assessment provided by officers in the Planning Services Team did not accurately reflect the benefit and added value to residents in the community.

 

Members were of the view that the low scoring provided in the assessment on certain projects that had requested CIL funding was not helpful and did not accurately reflect supporting the charitable ethos within the community.

 

The Head of Planning Services explained the scoring assessment was a guide to inform Members’ decision making on applications for CIL funding. The applications were scored against a number of criteria to indicate the suitability and value in considering them for CIL funding, in line with the purpose for which it was collected. The overall score provided in the assessment was the weighted score and priority was given to those applications that evidently addressed the impact of development.